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LLC Annual Filing Requirements Tracker

A tracker for every state your LLC files in: its status, agent and next due date, plus any state where you work but haven't registered.

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What you get

Pack of 6 files: 2 documents, 4 spreadsheets

LLC Annual Filing Requirements Tracker
  • Maintenance ProcedureDocument
  • Good Standing NoteDocument
  • Entity RegisterSpreadsheet
  • Foreign Qualification TrackerSpreadsheet
  • Registered Agent RegisterSpreadsheet
  • Annual Filing CalendarSpreadsheet
RiverLLC Annual Filing Requirements Tracker

Entity Register

[Company], LLC — every jurisdiction, home and foreign

Status is the state's own current term, checked on its own record and dated the day it was checked. Still exists and in good standing are not the same claim.

JurisdictionTypeRegistered AgentCurrent Status (State's Own Term)Status Last Confirmed
—————
—————
—————

Two claims a due-date calendar cannot tell apart

Still existsSome states have no provision letting them dissolve a delinquent entity on their own initiative, so this proves nothing about standing
In good standingThe state's own current status term, confirmed today against its own record, not assumed from the date it was formed or registered

A jurisdiction that has not been dissolved and a jurisdiction in good standing are different claims. The gap between them is exactly what this register exists to hold.

Page 1 of 1151 words

How to track LLC annual filing requirements in every state

LLC annual filing requirements are the reports, fees and taxes each state requires to keep your LLC in good standing. In most states, that means a report every year or two, a yearly tax, or both. You owe them in the state where you formed the LLC and again in every state where you registered to do business, each on its own schedule. A good tracker lists every registration with its next due date, fee and current status.

The due dates are the easy half. The other half has no date: registering in a new state once you hire, lease or regularly work there. So track where your business operates, not only where it files.

An open drawer of a gray metal filing cabinet, full of index cards divided by yellow tabs
Each state keeps its own record of your LLC, so check there. Photo: Maksym Kaharlytskyi on Unsplash

Start with every state you're registered in

Your LLC is domestic in the state where you formed it and foreign in every other state where you register. The US Small Business Administration notes that foreign-registered businesses typically pay taxes and annual report fees1 both at home and in each state where they're registered. Give every registration its own row.

Look up each one on that state's business search. Copy the status exactly as the state words it, such as Active, Suspended or Revoked, along with the date you checked. Note the registered agent on file too. The SBA adds that the agent, who receives legal papers for the company, must be located in the state where you register.

Two filings stay off this tracker. Income tax returns run on their own dates and go on a tax deadline calendar. And US companies no longer file beneficial ownership reports2, under an exemption FinCEN granted in March 2025 and made permanent in August 2026.

Find the states where you should be registered

States require an out-of-state LLC to register before it does business there. The SBA's rule of thumb is that you're typically doing business in a state1 when any of these is true:

  • You have a physical presence there
  • You often meet clients there in person
  • A significant share of your revenue comes from there
  • Any of your employees work there

Texas and Washington come at it from the other side: their statutes list activities that don't count. Both lists include holding meetings, keeping a bank account, selling through independent contractors and a one-off deal finished within 30 days. Remote staff is where they split. Washington's list includes employing a remote worker who lives in Washington3, while Texas's list4 has no such exception.

Washington's statute also says its list doesn't settle whether you owe tax there, which is a separate test. For each state, write down the exception you rely on, and check it again when a hire, lease or contract changes.

Know what registering late costs

Texas shows how the cost builds. Until it registers, a foreign LLC can't sue in a Texas court4 over business it did there, though its contracts stay valid and it can still defend itself. It also owes a civil penalty equal to the Texas fees and taxes it would have paid had it registered on time, plus penalties and interest.

Waiting adds a late fee too. If an LLC does business in Texas for more than 90 days before registering, the state can charge one. It equals the $750 registration fee times the number of calendar years it did business there unregistered, and a partial year counts as a full one.

ExampleOne remote hire, priced in TexasAn illustrative example written for this guide, with fees from the Texas Business Organizations Code, sections 4.152, 4.154 and 9.054.

Company: a design studio LLC formed in Colorado and registered nowhere else.

Trigger: a designer who lives and works in Austin joins on February 3, 2025. Nobody registers the LLC in Texas.

Found: in May 2026, a client asks for proof of Texas registration. The LLC registers on May 20.

Cost: $750 to register, plus a $1,500 late fee, because 2025 and 2026 each count as a full calendar year.

  • Why Texas counts. The SBA treats employees working in a state as a usual sign of doing business, and Texas lists no exception for them.
  • The cheap version. Registering within 90 days of the hire would have cost $750 and no late fee.
  • Still open. Any Texas taxes owed for the gap come on top, as a civil penalty.

Calendar each state's annual filing requirements

Each registration usually brings its own recurring filing, on that state's schedule. Some states set one date for every LLC. Others go by the month you formed or registered, and Delaware skips the report in favor of a flat tax. Take every date and fee from the state's own site, not from a 50-state chart.

Three states, three different recurring filings

StateWhat an LLC owesWhenIf it's late
DelawareA $400 annual tax5, with no annual report, for domestic and foreign LLCs alikeBy June 1, for the year beforeA $200 penalty, plus 1.5% interest a month on tax and penalty
FloridaAn annual report6 for $138.75, even if nothing has changedBy May 1A $400 late fee, then dissolution or revocation if still unfiled by the third Friday in September
CaliforniaA Statement of Information every two years7, plus the $800 minimum franchise tax each yearYour registration month, in even or odd yearsA penalty 60 days after a delinquency notice, then possible suspension

Fees and dates as each state published them in October 2026. A foreign LLC follows the rules of the state that registered it.

State reminders are a courtesy, not a guarantee. California's Secretary of State sends one about three months before a Statement of Information is due, yet holds you responsible even if it never arrives. Keep your address and agent current in every state, and put licenses and payroll filings on a small business compliance calendar.

Ignore lookalike notices

Delaware and California both warn about private companies mailing solicitations made to look official. Trust only mail and email from the state or your registered agent.

Fix a lapse before someone asks for proof

The proof people ask for is a certificate of good standing, which California calls a certificate of status. A lender or buyer may ask for one, and the SBA notes that many states require one from your home state before registering you. California won't register an out-of-state LLC without it, so a lapse at home can stall every new registration.

Check which status you're in before you file anything, because the fix differs. In California, an LLC suspended for a missing Statement of Information is revived by filing a current one, as long as its name is still available. In Florida, a dissolved LLC files a reinstatement application and pays the reinstatement fee plus every annual report fee due.

When to bring in a lawyer or CPA

Nothing here is legal or tax advice, and state fees and rules change. Talk to a business lawyer or CPA if you've worked in a state unregistered for months or a state has dissolved or revoked your LLC. Do the same if you can't tell whether an activity counts.

Run this check every quarter

  • Each registration's status is copied from the state's own site, with the date
  • Any hire, lease or contract in a new state since the last check is listed
  • Every state with staff or an office is registered, or has a named exception
  • Each registration has a registered agent in that state, confirmed this year
  • Each state's next filing, fee and late rule is on the calendar

If a state has already written to you, the state agency notice response tool dates every deadline in the letter and drafts your reply. Or open this template with Edit with AI, and River builds the registers from your filings and from where your team works.

How to use this template

Fill in the files yourself, or open them in River. River asks for your formation papers, every state registration you know of, your registered agents and any notice a state has sent. Then it asks, separately, where your employees, contractors and offices are. It fills in the registers and names any state where you work without a registration. A weekly check then flags filings coming due and asks whether you've hired or leased anywhere new.

  1. Download it or open it in River

    Get the two Word documents and four CSV sheets free, or open the template in River and start with your state filings.

  2. Send what you're registered for

    Share formation papers, every state registration you know of, your registered agents, last year's filings and any state notices.

  3. List where you actually work

    Name each state with an employee, contractor, office or lease, and what happens there. River rules a state out only under a named exception.

  4. Close the gaps, then keep watch

    Register in any state you're missing, cure any lapsed status, and keep each state's recurring filing on the calendar.

What's in the template

Every register in the pack, filled in for one companyEntity Register, Foreign Qualification Tracker, Registered Agent Register, and Good Standing Note comparing three states' actual consequences.
LLC Annual Filing Requirements Tracker
RiverEntity Register

Entity Register

Kestrel Data Studio, LLC. All 3 jurisdictions on file, checked 20 May 2026.

JurisdictionTypeRegisteredAgentStatusConfirmed
ColoradoHome08 Mar 2021Meridian Registered Agents LLCGood Standing20 May 2026
OregonForeign14 Nov 2023Willamette Registered Agent ServicesActive20 May 2026
TexasForeign20 May 2026Lone Star Registered Agents LLCActive20 May 2026

Colorado shows Good Standing today only because a Statement Curing Delinquency was filed on 12 May 2026. Its own record shows Delinquent from 10 Sep 2024 until that filing, twenty months nobody at the company noticed.

RiverForeign Qualification

Foreign Qualification Tracker

Every state with real activity, checked against whether a registration exists yet.

StateActivitySinceRegistered?
TexasRemote W-2 data analyst, living and working in Austin03 Feb 2025Yes, since 20 May 2026, 15 months unregistered first
OregonLeased office plus one on-site engineer, Portland02 Oct 2023Yes, since 14 Nov 2023
WashingtonIndependent UX contractor, sets own hours and equipment01 May 2024No, flagged for a closer look, since RCW 23.95.520(1)(e) covers only selling
CaliforniaSaaS sales to CA customers, no local employees or office01 Jun 2022No, ruled out as interstate commerce

Texas and Oregon are the same kind of trigger, an employee plus, in Oregon's case, a lease. One was registered within six weeks. The other ran fifteen months before a client's legal team asked for proof it didn't have.

RiverRegistered Agent

Registered Agent Register

Every jurisdiction's agent, tracked separately, since a lapse in any one carries no filing date at all.

JurisdictionAgentStatusEvent
ColoradoMeridian Registered Agents LLCCurrentPrevious agent resigned 12 Jun 2024; no replacement filed inside the 30-day window
OregonWillamette Registered Agent ServicesCurrentAppointed at qualification, no lapse since
TexasLone Star Registered Agents LLCCurrentAppointed at qualification; commercial agent used, no in-state office

The Colorado resignation is the event that actually started the delinquency clock. Nothing about it looked, from the inside, like a missed deadline.

RiverGood Standing Note

Good Standing Note, excerpt

What a missed filing or an unregistered activity actually costs, state by state, for the same company.

ColoradoTexasOregon
TriggerRegistered agent lapseRemote employee, no registrationLeased office plus employee
DissolutionNone on the state's own initiative, everCourt action, on petition onlyAdministrative revocation, 45 days after notice
Cost to fix$100 flat cure fee$750 + $1,500 late fee$275, filed on time
Restriction while brokenCan't sue to collect a debtCan't sue over its Texas business, but can still defend itselfNone, filed on time

Same company, three states, three different mechanisms. Reading one state's consequence as the general rule is exactly the mistake this note exists to prevent.

  • Maintenance ProcedureSix short sections: where you're registered, where you operate, the gap, agents, dated filings and what it doesn't cover.
  • Good Standing NoteWhat a Colorado lapse and a late Texas registration cost one made-up company, with Oregon done right.
  • Entity Register sheetEvery state you're registered in, home or foreign, with its status in the state's words and the date checked.
  • Foreign Qualification Tracker sheetEvery state with staff, contractors or an office, and whether it's registered or ruled out, with the citation.
  • Registered Agent Register sheetThe agent and address on file in each state, its status, and the date of any change.
  • Annual Filing Calendar sheetEach state's recurring filing, what sets its date, the next due date, the fee and the grace period.

Common questions

What are the annual filing requirements for an LLC?

Each state where your LLC is registered sets its own. Most ask for a report each year or every other year, an annual tax, or both, plus a registered agent in the state. California wants a Statement of Information every two years and the $800 minimum franchise tax yearly. Delaware charges $400 a year and asks for no report.

Do I need to register my LLC in another state if I hire a remote employee there?

Often, yes, but it depends on that state's law. The SBA lists employees working in a state as a usual sign you're doing business there, and Texas's list of exceptions doesn't include remote staff. Washington's statute goes the other way: employing a remote worker who lives there doesn't count. Payroll tax registration is a separate question.

What happens if I miss my LLC's annual report?

A late fee usually comes first, then dissolution or suspension if the report stays unfiled. Florida charges $400 after May 1 and dissolves LLCs whose report is still missing by the third Friday in September. Getting reinstated there takes a reinstatement application and fee, plus every annual report fee you skipped.

Do LLCs still have to file a BOI report?

Not if the LLC was formed in the US. FinCEN exempted US companies from beneficial ownership reporting in March 2025, then made the exemption permanent with a final rule that took effect on August 14, 2026. If your company was formed outside the US and registered to do business here, check FinCEN's current rules.

How often should I check my LLC's status?

Check each state's record at least once a year, before its filing is due. Check again whenever something changes: a hire or lease in a new state, a new registered agent, or a letter from a state. Write down the date of each check, because a status copied months ago may no longer be true.

Is this LLC annual filing tracker template free?

Yes. The two Word documents and four CSV sheets download free, with no signup. The sheets come filled in for a made-up consultancy registered in three states, so you can see how they work before you clear them. Edit with AI opens the same template in River.

What does Edit with AI do?

It opens this template in your own free River workspace. River asks what you're registered for, then separately where your staff, contractors and offices are, and fills in the registers from your answers. It names any state where you work without a registration and checks in weekly. It doesn't file anything with a state, and it isn't legal advice.

Sources

  1. U.S. Small Business Administration. “Launch your business.” sba.gov (opens in a new tab)

  2. FinCEN. “Beneficial Ownership Information Reporting.” fincen.gov (opens in a new tab)

  3. Washington State Legislature. “RCW 23.95.520: Activities not constituting doing business.” app.leg.wa.gov (opens in a new tab)

  4. Texas Legislature. “Business Organizations Code Chapter 9. Foreign Entities.” statutes.capitol.texas.gov (opens in a new tab)

  5. Delaware Division of Corporations. “LLC/LP/GP Franchise Tax Instructions.” corp.delaware.gov (opens in a new tab)

  6. Florida Division of Corporations. “File Annual Report.” dos.fl.gov (opens in a new tab)

  7. California Secretary of State. “Frequently Asked Questions.” sos.ca.gov (opens in a new tab)

Written by

Chandler Supple

Co-founder & CEO, River

Chandler has spent the last six years working in AI, building tools for millions of users and Fortune 100 companies. In 2025, he co-founded River to build a new kind of operating system for AI agents.

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Reviewed by

Brian Joseff, Co-founder, River

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